We will help you dot all the i’s and cross the t’s
You’ve compiled the potential delegate list, sent out the invitations and now have to manage all the RSVPs.
We have a RSVP tool for that.
Meal preferences? The last thing you need is to call for an ambulance because one of your delegates is allergic to seafood.
We have a tool to manage your conference meal selections and preferences.
A bevy of vendors, each doing their bit. Some, you’ve already paid a deposit, others are still waiting to be paid before they start their work. Tracking external service providers with your budget can be a nightmare.
We have a budget tracking tool for that.
Our tool also tracks all your other input costs. Floor and table plans need to be made.
We have a table layout planning tool for that.
Need an up-to-date itinerary as you progress through all the changes leading up to the event?
Yes, our tool gives you that as well.
We’ve laboured long and hard to make sure you don’t have to. Made sure you have everything at your fingertips to help you plan a successful conference that meets your objectives. All these tools and more, available for you to use when you sign up with Lythwood.
Running over budget for your conference event may just be the difference between success and failure. With our event budget tracking tool, you will be able to keep track of what’s been paid, service provider deposits and balance payments. You will know exactly where you stand against your targets at every stage of the event planning process.
Attendee Lists and RSVPs
You’ve compiled your attendee list. Now it’s time to start tracking with the RSVPs. Load your attendee list into our tool and your attendees can simply RSVP online. For those who prefer the old-fashioned way, you can easily RSVP on their behalf. The end result? A complete attendee list that links into your seating plan, menu choices and hotel rooming list. Simple.
Conference Planning Checklists and To-do's
All good project plans have checklists to make sure nothing gets skipped along the way. Our tool makes it easy for all involved parties to tick off their respective to-do’s as the planning progresses. You’ll have an overview dashboard to see how things are tracking. We even have a set of standard conference lists, so you don’t have compile your own. You can also add your own if you wish. Assign the to-do’s to one or multiple service providers and colleagues, set due dates and attach notes. What sets ours apart is how simple it makes organising, modifying and setting notifications for them. And you can track all your to-do’s in your master calendar.
Conference Planning Management Dashboard
See what’s happening with your conference at a glance. When you log in, the Daily Reminder dashboard welcomes you with an overview of upcoming to-do’s, events, calendar items and contact/lead activities. You can filter for a number of variables, and each day you will receive an email alert telling you what’s on your schedule. Makes it easy to stay on top of your conference planning schedule … and your conference team’s schedule too.
Up-to-date Reports on every aspect of your Conference Event
Let us pull together the information you need. When it comes to lead tracking, delegate invoicing and budgeting, it’s critical to get the big picture. Our comprehensive conference reports give you the details you’re looking for while providing totals, summaries and even visual graphics so you can see where you stand and quickly address issues. Take your conference event details with you.
There may be times when you need to print out your event data – for delegates, staff, service providers or yourself.
We’ve made it easy to download printable PDF files for budgets, itineraries, to-do’s, attendee lists/counts and much more. You can also download a summary document of your conference event progress; an event vendor/service provider list; and an event book that contains every detail to-date.
Book your conference at Lythwood and our tools are yours to use, no extra charge
That’s right. All yours to use as you want.
You see, having a great venue, that cooks delicious food, has a spacious conference hall and break-away rooms, luxury accommodation, team-building opportunities, and gives you top-notch service is par for the course. It’s what you expect from an award winning conference venue.
It’s all the little things, often having very little to do with your conference venue, that make a big difference to the success of your event. This is where you’ll find that Lythwood truly goes the extra mile to ensure your conference runs as you planned it.